Event Analysis & Planning

event-advisory-group-event-analysis-planning

360° Review and Analysis

When it comes to measuring success and determining next steps for an event, it is easy to get caught up in small details and lose sight of the larger picture.

Organizations have told us they struggle with finding the time and resources to do a comprehensive review of event results. Your organization may be missing important data points and insight to determine if there are significant trends, risks and opportunities that can positively and negatively impact your event. Without good analysis, leadership can’t make confident decisions and event teams end up implementing the same strategies year after year with disappointing results.

Even if your organization conducts event reviews, the analysis usually covers only one year of data and could be biased. Analyzing multiple years of event data can uncover issues and opportunities that may otherwise be missed. EAG can help organizations to break out of the status quo mode with an unbiased and thorough review & analysis.

Our process includes:

  1. EAG begins by collaborating with clients to identify “SMART” event goals that are:
    • Specific
    • Measurable
    • Attainable
    • Relevant
    • Time Bound
  2. We discover the challenges and issues facing your organization and event team, including internal (staff capabilities, available resources, etc.) and external (market trends, industry consolidation, etc.). We also want to understand the organization’s culture and decision-making process, so our recommendations are aligned with your organization’s goals, vision and change management capabilities.
  3. EAG works with leadership to understand the goals and financial targets needed and the organization’s comfort level for investing in event growth.
  4. Once goals and challenges are determined, our team completes a comprehensive and unbiased review of the event(s), examining up to three years of historical data (both empirical and statistical), available market, competitive information, marketing and lead generation samples and other data provided.
  5. We interview key stakeholders to ensure our analysis is on point and recommendations satisfy the event department and organization’s goals and vision. Where possible, we attend to observe the event first-hand and interview attendees and exhibitors.
  6. Once our review and analysis is complete, we develop a findings report that helps to shape our recommendations to improve event performance. We then develop the recommendations, or the ‘art of the possible’ for your event.
  7. The final 360° Review & Analysis package includes the findings, recommended strategies and ideas, financial projections, industry benchmarks and best practices to measure success, and a timeline prioritizing initiatives.

Our process is completed in approximately 90 to 120 days, providing valuable insight and strategies so leadership can make informed decisions and the event team can begin implementing new ideas and initiatives that can start to improve performance immediately and set the stage for long-term success.

Event Planning

It’s one thing to have insight and data to make informed decisions about your event. But, how does your event team know which new strategies to implement, the right messaging that will resonate with new target attendees and exhibitors, how to identify and implement the best technology, and other actions necessary to achieve desired results?

Business and strategic planning is important for any business. Without a clear plan, organizations may as well just throw a dart on a dart board to determine what to implement and goals to achieve.

Business Operating Plan (BOP): A detailed plan that provides the road map for your event team to successfully implement the next event. Each plan is customized based on the organization’s requirements and objectives. Ideally, the BOP should be done at least 30 days before the event has concluded, providing ample time for the team to implement new initiatives, programs and technology for the next event.

Clients will benefit by having:

  • Financial targets based on reasonable goals and ones that align with the organization’s objectives
  • Strategies that can improve financial results, build brand value and industry thought leadership and maximize budget and resources
  • Clear and detailed sales, marketing and operations plans that the event team can successfully execute on-time and within budget
  • Event metrics and milestones to measure ongoing success
  • Effective technologies and tools to successfully implement initiatives
  • Clear staff responsibilities and schedule to help the event team effectively execute the plan

Strategic Planning & Facilitation: This plan provides a long-term vision of what your event could look like three to five years in the future. The plan includes new strategies, programs and ideas to reimagine, revitalize or increase results for your event based on the organization’s objectives and goals. The plan also includes risks and competitive threats that could impede success.

EAG can also provide event experts to facilitate the strategic planning process with all stakeholders (leadership, staff, board members, vendors, etc.) to generate collaborative recommendations and strategic initiatives that move the needle forward. We typically conduct our 360° Review and Analysis before the meeting to gain a better understanding of the event, financial and attendance performance, stakeholder goals and other key areas and provide our initial findings and recommendations that can be used during the planning meeting for discussion.

Clients will benefit by having:

  • A clear long-term vision and mission for the event
  • Strong brand identity and positioning against competitors
  • Realistic financial and attendance growth goals to keep the team motivated
  • Investment and resources required to achieve financial targets and event objectives
  • Strategies and ideas to grow revenues and attendance / exhibitor participation each year and improve engagement and satisfaction for all participants
  • New opportunities to expand in the market to attract new groups of attendees and exhibitors
  • Technology platform needed to improve performance and overcome data and reporting challenges
  • Event metrics, milestones and industry benchmarks to effectively measure on-going progress and ensure annual goals and objectives are met
  • Opportunities to leverage the event/ to achieve organization enterprise objectives

Analysis and planning can help your organization to adapt for the future and be ready for transformational change. Organizations should incorporate analysis and planning year-round to adjust plans and continually look for areas of improvement.